Director of Children's Ministry
PCPC MissionTo extend the transforming presence of the Kingdom of our Lord Jesus Christ in Dallas and to the world.
Ministry driven; heavily interfaces with membership and coordinates
volunteer schedules; high level of activity and people-facilitation. Plans,
directs, organizes, and coordinates resources for activities, processes,
projects, and/or events for department/ministry area. Must possess advanced
people skills and solid database skills.
Coordinate and organize resources for all
Children’s Ministry events, programs, and educational components which will
nurture spiritual growth and equip children to be life-long followers of Jesus
Christ. Provide administrative and support services for events and programs as
they are planned, developed, and implemented. Provide strong organizational
support to Children’s Ministry Staff. Provide exceptional communication to PCPC
Staff, PCPC membership, and visitors. Support strategic work and perform
tactical duties. Assist in providing a safe and godly environment for all the children
in PCPC’s care. Perform all PCPC work to the glory of God.
Purpose of Job
Coordinate and organize resources for all Children’s Ministry events, programs, and educational components which will nurture spiritual growth and equip children to be life-long followers of Jesus Christ. Provide administrative and support services for events and programs as they are planned, developed, and implemented. Provide strong organizational support to Children’s Ministry Staff. Provide exceptional communication to PCPC Staff, PCPC membership, and visitors. Support strategic work and perform tactical duties. Assist in providing a safe and godly environment for all the children in PCPC’s care. Perform all PCPC work to the glory of God.
Individual Job Responsibilities
- Dependent, abiding
relationship with Christ personally expressed through the Five Statements
- Purposefully engage
in the life of the Children’s Ministry with a keen sense of calling.
- Assist the
Director of Children’s Ministry (DCM) in planning, overseeing, and/or
coordinating activities/events upon request.
respond to and/or manage routine requests, issues, and/or complaints from
Children Ministry staff, PCPC employees, members, and/or others. Keep DCM
- Provide proactive
administrative assistance to the DCM and exhibit a high degree
of independence and accountability for results.
- Coordinate and
manage the flow of information, requests, resources, and activities under
the direction of the DCM (includes working with support ministries such as
Database, IT, Communications, and Facilities).
manage, and filter a large volume of information; handle/process details
- Maintain and update
data for Children’s Ministry in Arena as needed (includes attendance,
contact information, updating rosters, and other vital information).
- Generate Arena
and/or Excel statistics/reports required to support Children’s Ministry
goals and objectives (attendance, class rosters, recruitment, etc.).
administrative support duties including typing, copying, filing, scanning,
scheduling meetings, reserving rooms, and scheduling appointments.
- Assist in
providing feedback and solutions to Children’s Ministry on ministry tasks,
initiatives, or support issues.
Sunday Morning Programs (35%)
- Manage and
prioritize clerical and administrative work generated by Sunday mornings.
- Confirm details,
tasks, and/or special Sunday morning set-ups with Ministry Leaders.
- Maintain and update
volunteer lists, including attendance and class changes.
- Coordinate visitor
process for enrollment and placement after each Sunday.
- Create rosters and
attendance lists, post before each class for Sundays and/or events, file
- Process Criminal
Background Check (CBC) forms for new ministry volunteers and for ongoing
volunteers in the Preschool and Elementary ministry areas.
- Communicate with volunteers
regarding necessary paperwork renewal. Ensure all new and returning
volunteers have required paperwork on file (i.e., CBC’s, Code of Ethics,
Ministry Safe, etc.)
- Help ensure that
policies are enforced while keeping the importance of our services to the
members in mind (i.e., pick-up receipts, CBC reminders to staff, etc.)
- Be available four
to six Sunday mornings a year to fill in for the ministry leaders at the
request of the DCM.
- Help plan and
assist with Promotion Sunday. Prepare class rosters. Confirm room
- Help plan and
assist with annual teacher training events. Create volunteer lists. Design
and mail event invitations and reminders, secure EMS reservations,
decorate, and set-up for event. Keep attendance and follow-up with
volunteers who are absent from training.
- Zest Quest – Print,
copy, and fold ZQ prior to Sunday morning services.
C. Coordination: Special Events and Programs
- Help plan events.
Help staff think through details and processes for having an event at PCPC.
- Provide support, oversight, and/or coverage for special events as requested by DCM, which may be outside of normal working hours (i.e., Promotion Sunday, teacher training events on Saturday mornings, church-wide conferences, and other special events during the year)
- Be available, at the request of the DCM, for
special events and programs to help execute planned events or programs.
- Communicate to volunteers and membership
details of the event. Follow up with individuals if cancellations,
questions, or comments have been expressed.
- Provide support
for VBS as needed and under the direction of the DCM (includes location or
allocation of resources or admin assistance as needed).
Classroom Preparation (15%)
- Coordinate with
ministry leaders on organizing, inventorying, and maintaining supplies for
Sunday morning classes, weekly lessons, and/or craft activities.
- Coordinate with
ministry leaders on organizing classrooms before and after each Sunday to
maximize an effective, efficient, and presentable learning environment for
children and volunteers.
- Coordinate flow of
resources (supplies, snacks, and paper products) with planned activities
Education and Experienced Required
degree preferred. Two to five years of experience working in Children’s Ministry
or in a non-profit organization or equivalent. Must love children. Able to
maintain a big picture perspective while attending to small details, including
proper grammar, punctuation, and knowledge of letter and document forms. Proficient
in Microsoft Office. Experience with Shelby/Arena database a plus, but not
required. Willingness to learn Shelby/Arena, Adobe, and other programs and/or
proficiencies as needed. Must be available for training and development. PCPC
Membership is not required.
Normal office and church environment.
Standard office hours (8:00 am – 5:00 pm with one-hour
lunch) Monday - Friday on a regular basis; however, the schedule will include working
sporadic Sunday mornings (forecasted to be about four to six times a year) and/or
requests to assist with special events after normal working hours (VBS Thursday
night, quarterly Family events, etc.).
Work that requires mobility between a large number
of Children’s Ministry classrooms and storage areas, which includes standing, walking,
carrying, and stooping.
Highly relational and people intensive.
High volume work load that requires the ability to
forecast needs of the Children’s Ministry team based on the ministry calendar.
Must be able to prioritize responsibilities and
Life must be Christ-centered.